If you wish to apply more than one condition, you will need to click on the + button again. This will return you to the Conditional Formatting Rules Manager window. In this example, the preview box shows the text in red. When you return to the New Formatting Rule window, you should see the preview of the formatting in the Preview box. We've changed the Color to Red in the Font tab and selected "No Fill" under the Fill tab. When the Format Cells window appears, select the formatting conditions that you wish to apply. To do this, select " custom format." in the Format with drop down. Next, we need to select what formatting to apply when this condition is met.
In our example, we've selected when the cell value is greater than 10. Then select Format only cells that contain in the second drop down, Cell value in the third drop down, greater than in the fourth drop down, and enter 10 in the final box. When the New Formatting Rule window appears, select Classic as the Style drop down. When the Conditional Formatting Rules Manager window appears, click on the + button in the bottom left of the window to enter the first condition. Then click on the Conditional Formatting drop-down and select Manage Rules. Select the Home tab in the toolbar at the top of the screen. To do this, select the cell that you wish to apply the formatting to. Is this possible?Īnswer: If you wish to change the color of the font based on the value in a cell, you will need to apply conditional formatting. If the sum is less than 10, I would like the sum to be the color blue. If the sum is greater than 10, I would like the sum to be the color red. And you can pop right back up to the filter button and choose a different color in the pop-out menu to quickly see those counts too.Question: In Microsoft Excel 2011 for Mac, I'm putting the sum of 3 cells in a 4th cell. When you look at your subtotal cell, you should see the count change to only those cells for the color you selected. Note: If you use font color instead of or in addition to cell color, those options will display in the pop-out menu. Click the one for the column of colored cells you want to count and move your cursor to “Filter by Color.” You’ll see the colors you’re using in a pop-out menu, so click the color you want to count. This places a filter button (arrow) next to each column header. Click “Sort & Filter” and choose “Filter.” Select your column header and go to the Home tab. Now it’s time to apply the filter feature to your cells. Note: For other function numbers you can use with SUBTOTAL, take a look at the table on Microsoft’s support page for the function.Īs a quick check to make sure you entered the function correctly, you should see a count of all cells with data as the result. The number 102 in the formula is the numerical indicator for the COUNT function. Enter the following, replacing the A2:A19 references with those for your own range of cells, and hit Enter. Go to the cell where you want to display your count. Let’s start by adding the function, which is SUBTOTAL. You’ll use a combination of a function and a filter. If you plan to adjust the data over time and want to keep a cell dedicated to your colored cell count, this second method is for you. You can also review the exact cells in the bottom portion of the window, just above the cell count. When the window expands to display your results, you’ll see the count on the bottom left as “X Cell(s) Found.” And there’s your count! If it looks correct, click “Find All” at the bottom of the window. Using either of the above two ways to enter the format you’re looking for, you should next check out your preview.
This will put the formatting for that cell into the preview. When your cursor transforms to an eyedropper, move it to one of the cells you want to count and click.
Click the arrow next to the Format button and select “Choose Format From Cell.” Unknown formatting: If you’re not sure of the exact color or used multiple format forms like a fill color, border, and font color, you can take a different route.
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